Applicants must:
- Be between 15 and 30 years old on the start date of the job;
- Have a valid Social Insurance Number (SIN); and
- Be a Canadian citizen, a permanent resident of Canada, or a person who has been granted refugee status in Canada.
This is an 8-week contract. We are seeking a detail-oriented and proactive Event Logistics Coordinator to play a crucial role in the seamless execution of Northern Lights Festival Boreal. The successful candidate will oversee various aspects of event logistics, including set-up and tear-down, vendor relations, artist riders, volunteer coordination, and overall festival logistics.
Responsibilities:
Logistics Planning
- Work with the Vendor and Partnership Coordinator to develop and implement comprehensive logistics plans for the festival, including site layout, load-in/load-out schedules, and contingency plans.
- Coordinate with relevant teams to ensure all logistics elements align with the festival’s goals and timeline.
Vendor and Artist Coordination
- Support the Vendor and Partnership Coordinator with vendors, ensuring they have the necessary information, permits, and logistics support.
- Manage artist riders, ensuring their requirements are met in collaboration with the hospitality team.
- Manage other aspects of artist hospitality
- Support volunteers with after-hours and breakfast at College Boreal
Set-Up and Tear-Down
- Supervise the set-up and tear-down processes, coordinating with production teams, vendors, and volunteers to ensure efficient execution.
- Oversee the placement of stages, booths, and other festival infrastructure according to the approved site plan.
Customer Service
- Serve as a point of contact for festival attendees, addressing inquiries and concerns, and assisting as needed.
- Collaborate with the customer service team to ensure a positive and enjoyable experience for all attendees.
Collaboration
- Work closely with various festival departments, including production, marketing, and hospitality, to ensure seamless communication and coordination.
- Participate in pre-festival meetings and post-festival debriefs to identify areas for improvement.
Requirements
- Proven experience in event logistics coordination, preferably in the festival or live events industry.
- Strong organizational and multitasking skills with meticulous attention to detail.
- Excellent interpersonal and communication skills for effective collaboration with diverse stakeholders.
- Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.
- Familiarity with safety regulations and permits related to event logistics.
- Be able to work long hours over the festival weekend.
- Must have a vehicle.
- Bilingualism an asset.
How to Apply
Interested candidates are invited to submit a resume and a brief cover letter explaining their interest in the position and any relevant experience to director@nlfb.ca. Please include “Logistics Coordinator Application” in the subject line.
